Russell Kennedy Aged Care Template Agreements and other Policies and Documents

HCP Client Agreement

Standard Home Care Agreement

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Easy English Guide for HCP Client Agreement

An illustrated guide which is a companion document to the HCP Client Agreement

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Simplified HCP Client Agreement

Short form version of the HCP Client Agreement (developed with Easy English images)

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Co-Managed/Self Managed HCP Client Agreement

Co-managed / self-managed agreement with allocated responsibilities for delivery of home care on a co-managed or self-managed basis.

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Home Care Packages Expenditure Policy

Policy to assist staff in making decisions about purchases of care, services and items in accordance with the rules on HCP expenditure.

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CHSP Client Agreement

Standard Commonwealth Home Support Client Agreement.

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Easy English Guide to CHSP Client Agreement

An illustrated guide which is a companion document to the CHSP Client Agreement.

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STRC (Home Care) Agreement

Standard agreement for the delivery of Short Term Restorative Care in a home care setting.

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Brokered Services Agreement (Home Care)

Standard agreement for sub-contracting of HCP, CHSP and STRC home care.

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Short Form Brokered Service Terms and Conditions (Service Requests) – without Service details

Short form brokered service agreement for sub-contracting of HCP, CHSP and STRC services. This document does not include a section for Service details.

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Short Form Brokered Service Terms and Conditions (Service Requests) – with Service details

Short form brokered service agreement for sub-contracting of HCP, CHSP and STRC services. This document includes a section for Service details.

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Short Form Brokered Services Agreement (Private Home Care)

Short form brokered service agreement for private home care services.

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Alternative Short Form Brokered Service Provider Agreement

Short form agreement for sub-contracting of HCP, CHSP and STRC services for use if you are the contractor providing services to another organisation.

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Supplier Goods and Services Agreement for Home Care

Standard agreement for the procurement of goods and services by providers in home care settings. This document is preferred for the procurement of goods rather than services, but does include provision for services.

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Minor Works Home Modifications Agreement

Tripartite (three party) minor works agreement for home care modifications

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Private Home Care Client Agreement

Standard agreement for private home care services

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Privacy Policy (Home Care)

A home care policy which complies with the Australian Privacy Principles setting out how the provider will manage and use personal information

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Home Care Services Risk Waiver/Acceptance Form

Standard release and indemnity template for documenting dignity of risk for home care providers

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Respite Agreement

Standard resident agreement for respite care.

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Resident Agreement

Standard resident agreement for permanent residential setting.

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Respite Agreement (with Extra Services)

Standard resident agreement for respite care for homes or parts of homes with extra service status

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Resident Agreement (with Extra Services)

Standard resident agreement for permanent residential setting for homes or parts of homes with extra service status

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Resident Agreement for pre 1 July

Standard resident agreement for residents who entered care prior to the Living Longer Living Better reforms (ie prior to 1 July 2014)

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STRC (Residential Care) Agreement

Standard agreement for the delivery of Short Term Restorative Care in a residential care setting

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Specialist Dementia Care Program Agreement

Standard agreement for residents entering a specialist dementia care program unit

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Supplier Goods and Services Agreement for residential care

Standard agreement for the procurement of goods and services by providers in residential care

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Day Respite Agreement

Standard agreement that covers day respite

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Environmental Restraint Consent Form

Consent form to meet the requirements for restraint in the Quality of Care Principles

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Residential Care Services Risk Waiver/Acceptance Form

Standard release and indemnity template for documenting dignity of risk for home care providers

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Dignity of Risk Policy/Framework for Staff

Standard dignity of risk policy/framework to guide staff in making decisions regarding dignity of risk

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RAD Loan Agreement (Aged Care)

Loan agreement for the loan of RAD’s between related entities

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RAD Loan Agreement (Aged Care and Division 7A)

Loan agreement for the loan of RAD’s between related entities taking into account Division 7A income tax requirements

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RAC Management Agreement

Management agreement for the delegation of residential aged care management functions to a related entity

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Letters/notices for relocating residents

Letters / Notices to meet the requirements in the Fees and Payments Principles 2014 for when residents are moving within the facility, whether voluntarily or involuntarily

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Letter of Demand (Unpaid Fees)

Letter of demand for providers to send to residents/representatives who are in default

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Letter of Demand (Delay in probate)

Letter of demand for providers to use to prompt families to apply for probate

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Resident Agreement Checklist

Companion document to Resident Agreement

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Resident Agreement Guideline

Companion document to Resident Agreement

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Guarantee and Indemnity for resident fees

Used to document the guarantee and indemnity requested / agreed post-admission.

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Charge/Caveatable Interest Deed

For use by providers who wish to lodge a caveat on a resident’s property (where this is not covered under the providers standard agreement).

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Third Party Guarantee

For use by providers where a resident is in default to ask a family member to guarantee the resident’s fees.

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Third party RAD contribution/refund and extra condition

This document can be used for providers who wish to minimise risk when accepting a third party RAD

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Resident Agreement Process Checklist

This document is a checklist of matters to be discussed/explained to a resident, including information about their room, their care and services, rights and responsibilities, securities (third party guarantees/caveatable interests

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Admission Checklist

This checklist is to be used by staff when going through the resident and accommodation agreement with a consumer and/or their authorised representative

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Resident Agreement Summary

This is a summary document that explains the resident agreement and is designed to assist the consumer understand the key terms of their Agreement and the way in which their fees are calculated.

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Couple/Joint rooms

To use when admitting couples into a shared room

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Resident with NDIS Package

To use when admitting residents with an NDIS package

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Dementia Unit

To use when a resident is being admitted to a dementia unit and the provider wishes to reserve the right to remove them if they no longer require this level of care

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NDIS Service Agreement

For NDIS Core Supports (excluding Plan Management, SIL, Support Coordination).  Not for use for aged care residents with NDIS funding

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Contract of Employment

Standard contract of employment for full and part time (permanent) employment of employees under the Aged Care Award 2010, Nurses Award 2010 and the Social, Community, Home Care and Disability Services Industry Award 2010

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Consultancy Agreement

For procurement of consultancy services by providers.

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Minor Building Works Contract

For procurement of minor building works / alterations.

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Unreasonable Complaints Conduct Guide

A guide to use when managing difficult or persistent complainants

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Vocational Placement Agreement

Agreement for the regulation of vocational (student) placements

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Mechanical or Physical restraint consent form

Chemical restraint form for approved health practitioner

Chemical restraint consent form

Environmental Restraint Consent Form

Our team can provide training to your workers, volunteers, contractors and governing persons, and template documents to assist providers to meet their responsibilities. These resources can be purchased individually or as a pack.

• Letters (2) to Aged Care Workers (including volunteers and contractors) and Governing Persons
• Aged Care Code of Conduct Policy
• Compliance checklists (3) for Approved Providers, Aged Care Workers (including volunteers and contractors) and Governing Persons
• Webinar Training

More information on the package here.

As providers would now be aware the Aged Care and Other Legislation (Royal Commission Response) Bill 2022 (the Royal Commission 
Response Bill 2022) passed on 2 August 2022. It is an offence for providers and their key personnel not to comply with the legislation. These resources can be purchased individually or as a pack. The package includes:

• Key personnel documents
• Training (for staff members, add-on training for Board members)
• Policy documents
• Employment agreement resources
• Key Personnel Suitability Matters Guidance for Dual Registered Providers

More information on the package here.

On 1 December 2020, residential aged care (RAC) providers delivering services to NDIS participants in their facilities automatically became registered NDIS providers. The time has now come for these providers to decide whether to renew registration or cease providing services to NDIS participants. These resources can be purchased individually or as a pack. The package includes:

• Dual Registration Guide
• Training
• Policy templates &/or policy reviews

More information on the package here.